Time Management for High Performance Talent Acquisition

A recruiter’s prime directive is to identify and secure new hires of the highest quality. In the pursuit of this objective, many well coordinated processes and procedures need to be performed with high levels of detail orientation. Although these tasks are done sequentially, the smart recruiter will find ways to prioritize these activities in a manner that will bring about the seamless and expeditious closure of one task leading to the next until the desired candidate has accepted their offer and arrived on their start date for work.

Additionally, intertwined with the recruitment process are the many stakeholder relationships that are also intimately involved with the final new hire’s successful selection. Here again, a recruiter’s judgment and confidence makes a world of difference in managing these intricate relationships. The more organizational savvy and leadership the recruiter projects, the greater the trust, credibility and rapport will be achieved.

Summarizing recruitment process flow activities involved in the corporate hiring life-cycle, we have the following:

Understanding the job position’s requirements and purpose in the organization
Managing relationship with Hiring Manager via pre-hire intake meeting
Posting requisitions
Sourcing Candidates
Assessing resumes and short listing prescreened viable candidates to hiring manager
Managing relationship with HR Community ( HR Business Partners Compensation specialists etc,)
scheduling candidate interviews
Managing external vendors and Suppliers
Manage the Interview process
Facilitate Candidate debrief after interviews
Manage final candidate identification and selection process
Manage internal Talent pool
Manage external candidate pool
Manage the feedback loop with stakeholder, in as close to real time as possible
Prepare final offer compensation analysis in order to present offer to the candidate
Secure appropriate exception approvals if necessary
Negotiate offer terms with candidate
Present verbal offer
Send out actual offer letter
Check reference, begin background check contingencies
Once background contingencies clear inform new hire accordingly.
Ensure new hires welcome materials are sent prior to physical onsite start date.

The Secret to maximizing time management is to reverse engineer the offer acceptance process by focusing on the most productive activity at every given moment that leads to accelerating the candidate acceptance rate.

For example, if given the choice between scheduling interviews or preparing an offer letter, prepare the offer letter first, since that is closer to an acceptance than the scheduling would be.

I would recommend the daily planning activity take place the night before the next day’s planned activity. Each night draw up a list of your requisition load status. As you do, you will start to get a grasp on the transactions which can be ranked in terms of their priority. Using a day planner or similar calendar checklist, map out which calls to make first, which emails should be sent in specific order based on urgency and be mindful of how your time is being spent. I would prioritize the activities in “bundles” of 5, and once those are completed take care of less critical activities so that they also are completed in a timely manner.

The better you can plan and prioritize your activity based on where that particular activity sits in the staffing process continuum, the better your time management skills will improve.

Once this habit is ingrained, You will feel a sense of accomplishment as your tasks are completed in rapid fire fashion with zero defects by being thorough and meticulous in your planning.

Time Management Tips for Commercial and Retail Property Managers

One of the biggest problems in commercial and retail property management is to find the time to do all the tasks that come at you each and every day. A typical day for a property manager will include major issues in each of these following categories:

Lease management including rent reviews, options, vacancy management, and new lease negotiations.
Tenant communications on current matters relating to occupancy including compliance to lease documentation, maintenance, tenancy mix, and building operational issues.
Reporting to the landlord on up to date matters of financial performance, maintenance activity, contractor issues, vacancy management, and budget performance.
Managing the finances of the property including the payment of invoices, remittances of income to the landlord, and the payment of statutory accounts.
Compliance with risk management, heritage, environmental, and essential services legislation that can have an impact on the property in its daily function.
Response to unexpected events and crisis matters
Monitoring local issues and communications into and out of the local business community that can have an impact on the property or the landlord.

Each of these issues has the potential to derail your well planned day. That being the case you should always be flexible for the unplanned event of high priority.

Planning is the Key

Many property managers leave the industry simply because they cannot control the workload and produce the quality results required on a consistent ongoing basis. Such severe action is not necessary and simple changes to the work patterns and mindset of the property manager is all that is required to get back on track. Here are some ideas to help:

Every working day should be built around a simple plan that allows you to do the most important issues first thing in the morning in the office. This time should generally be between 7.00 and 10.00 AM each day. Avoiding Email and mobile telephone calls during this time will allow you to get to the big issues requiring momentum and decision. There is a discipline here to be implemented.

Between 10.00 AM and 12.00 PM is the best time to get on top of emails and incoming telephone calls. Emails and telephone calls will create problems and issues that have not been considered in your well planned day. Only the highest priority problem or issue should be handled immediately. Everything else can be prioritised for action at a later time.

The time between 1.00 PM and 6.00 PM should be reserved for activities away from the office and includes meetings with landlords, tenants, and contractors.

Simplicity is the key to the above process and this time management plan. Yes there will be days where this plan will not be achievable due to some unplanned event, however 70% of the time you should be able to stick to this plan.

This basic time management plan will give you a way through the great workload normally associated with commercial and retail property management activity. A controlled property manager works more efficiently and accurately for the landlords and tenants they represent.

Time Management Definition – The 6 Essential Elements

Time management is an invaluable skill necessary to live a quality life. In our current society, people are constantly struggling to attend to their duties and responsibilities and find time for leisure, family and self. In order to handle the demands of life without going crazy, one should learn the ability of management. However, what is time management?

Before going into the six essential elements that comprise the time management definition, it is important to know how this skill influences an individual’s overall quality of life. Time is one of the skills that an individual has to learn to be productive. A person’s productivity is measured on how much he can do and achieve at a given period. Personal productivity is one of the vital elements of life management. If one can master life management, one can live life to its fullest.

Now that the relationship of time management, personal productivity and life management is made clear, it is time to move on to the six essential elements of the management definition.

Managing Goals: Goals are important in a person’s life. Without goals, one will wander aimlessly through life, haunted by the feeling of not accomplishing anything. Personal goals will steer an individual in the right direction and will help this person focus his strengths in achieving that goal. Thus, at the end of the day, this individual will have a feeling of self-accomplishment.

Managing Tasks: Every person tackles important tasks everyday. Managing these tasks is imperative to make sure that an individual do not end up with too many things to do. In addition, managing tasks will ensure that a person do not forget any important errands or miss any deadlines.

Prioritize: Learning to prioritize is also a good skill to complement managing tasks. Since time is very limited, it is vital that a person completes his priorities first before anything else. That way, a person gets closer to accomplishing his goals every single day. Prioritizing is simply knowing what is necessary to finish a goal and knowing what to do next.

Utilizing the Calendar: A calendar is important to manage one’s time fully. Whether it be a desk calendar or an electronic one, it is critical that a person have one. It is also recommended, if you have multiple calendars (Outlook, mobile phone, PDA, desk calendar), that all calendars be synchronized so as not to miss anything.

Procrastination Management: Everyone has a tendency to procrastinate and, for some, it is a feeling that is very difficult to resist. However, for one to be a successful time manager, one must learn to resist the calls of procrastination.

Reminder Systems: A good follow-up system is necessary so old tasks or projects are not forgotten. There are new things to do each day that might need much attention and a good reminder system will definitely help manage all of these tasks.

Time management definition: Overall, time management is a skill to help an individual manage his time to accomplish his tasks, reach his goals, and still make time for himself.

Time Management – Are You Making This Fundamental Time Management Mistake?

We’re all so concerned with “time management.” (more on why the quotes later). The “better” you manage your time, the more effective you are, and the better life is, right?

That would be true, if time existed.

What!

Bear with me. Let’s take a little journey to the land of measurements.

The Mythical Inch

Does an Inch Exist?

Can you touch it, feel it, smell it, taste it, hear it…

An inch does not exist in the physical world except as an abstract concept. It is a unit of measure, it can be marked off on something, but by itself it is just a construct by which we measure things physically in this world.

The Mythical Moment

Does time exist?

Can you touch it, feel it, smell it, taste it, hear it…

Time also does not exist in the physical world except as an abstract concept. It is a unit of measure, it can be marked off on something, but by itself it is just a construct by which we measure the sequence of events in the world, and their speed in relation to one another.

An inch does not exist.

Time does not exist.

You cannot manage what does not exist!

Can you imagine a carpenter being asked to “manage inches or feet or yards”? He would laugh at you! He can only control how he cuts wood in relation to those measures. Inches cannot be managed, because they have already been defined. They have already been managed.

Can you manage minutes, seconds, hours, days, and control them somehow and bend them to your will? They are unyielding, unbending, because they themselves are simply regular intervals of life. They cannot, and never will be, manageable.

Yet this is exactly what we somehow expect of ourselves when we refer to “time management.” Time management itself is a misnomer, as if something that did not exist could actually be managed!

If you cannot manage time, then what can you manage?

The Trick: Activity Management

You can only manage your activities, measured against the backdrop of time.

From now on and forevermore, forget the term “time management” because it cannot be done.

There is only activities management.

Putting the subject on proper footing makes all the difference!

If we change the definition to Activities Management, a whole new array of manageable possibilities opens up!

When managing activities, you can control:

* What activities you do
* Why you do the activities
* Where you do the activities
* When you do the activities
* How you do the activities, including:

– Speed
– Quality
– Interactions with others
– Dependency Level
– Perfection Level

There is simply nothing else possible to manage when it comes to “time management.”

These may seem like simplistic distinctions, but most people miss them precisely because they are so obvious. They never connected time management with activity management. Now go and be productive!

Time Management Tips for Managers

Late last year I was presenting a workshop for the senior managers of a major organisation. Whilst doing a pre-workshop survey to assess the challenges these managers were experiencing it became very apparent to me that many of them were showing the signs of business burn-out. And it was no wonder why. They were suffering from ‘Priority Problems’. Quite simply they were making the mistake of doing the urgent rather than the important tasks.

They were working extremely long hours, with no time for themselves or the people in their lives. Their offices and departments were cluttered as was their communication as a consequence. This meant that they had difficulty communicating effectively with team members and, worse still with their families. Naturally this had a huge impact on the morale and productivity of their teams and the bottom line. What it did on the home front was even worse!

And yet overcoming Priority Problems is pretty easy. All you have to do is look at what successful managers do and model their behaviour. You’ll also find that they are very effective with their time management skills.

Five Secrets of Highly Successful Managers:

Highly successful managers are great role models

They practice what they preach.

Highly successful managers invest time and money in their team and themselves

They develop their people and themselves through education and coaching.

Highly successful managers are organised

They learn effective time management skills so they can manage their time and have systems in place which enables them and their team to work on the important issues.

Highly successful managers are fit and healthy

They understand that a healthy mind and body improves their productivity and general well-being.

Highly successful managers have a life

They apply their time management skills so they can enjoy ensure their personal life is a priority. They know by having a balance makes them a happier and more successful manager.

The result of putting these secrets into action is pretty simple. Highly successful mangers get their priorities about people, work and home right! They hone their time management skills and apply them to all areas of their life